Mail merging feature is used to insert variable data into a fixed format by combining two files into one file. The two files- data file and document file need to be created before merge them. The variable information is stored in data file and the information which remains constant and the field names are in the main document file.
There are some benefits of using mail merge-
1. We need not to type the names and addresses of the recipients separately when using mail merge.
2. This option reduces the typing of the document or return address again and again.
3. We can create documents for a large number of recipients within a short time.
4. Labels for thousands of recipients can be created with minimum labor using another file.
On the whole, using mail merge lessens huge time and labor.
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